Free payment receipt generator

A receipt confirms in writing that you were paid: how much, when, how and by whom. Give one for a cash payment, when a customer asks for proof, or when a part-payment leaves a balance on an invoice.

This generator prints your business details, the payment and its reference, and, if the payment is against an invoice, the invoice total, what has been paid so far and the balance.

  • No sign-up
  • GST checked by InvoizeFlow
  • PDF download

Saved in this browser only.

Your business

Printed at the top of the document, as the supplier.

GST registration

Your 15-character GST number. Its first two digits are your state.

Received from

Details

Payment

Against an invoice

Leave these empty for a receipt that stands on its own.

Notes

Logo and signature

Shrunk in your browser, then checked again and redrawn by our server before they are printed.

Signature (optional)

Printed above “Authorised signatory”. A transparent PNG looks best.

Receipts without the typing

In InvoizeFlow, recording a payment against an invoice emails your customer a receipt like this one automatically, when they have an email address on file.

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What your payment receipt includes

  • The title 'Payment receipt' and a receipt number
  • Your business name and address, and your GSTIN or PAN
  • Who paid you, the amount received and the payment date
  • The method (UPI, bank transfer, cash, cheque, card and others) and its reference
  • The invoice it pays, with the invoice total, the total paid to date and the balance due
  • Your logo, and your signature above 'Authorised signatory'

How to make one

  1. 1Enter your business. If you are not registered for GST, give your PAN instead of a GSTIN.
  2. 2Enter who paid you, the amount, the date and how they paid.
  3. 3Add the UPI transaction or cheque number as the reference.
  4. 4If the payment is against an invoice, add its number, its total and anything paid before.
  5. 5Download the PDF and send it.

A worked example

Ananya Tutorials, a tutor in Bengaluru who is not registered for GST, receives ₹6,000.00 from Rohit Mehta by UPI. It is the second instalment on invoice AT-2026-042, which came to ₹18,000.00.

Invoice total
₹18,000.00
Paid before
₹6,000.00
This payment
₹6,000.00
Balance due
₹6,000.00

The receipt shows the total paid to date, ₹12,000.00, and the balance still due.

When to give a receipt

Cash payments leave no trail of their own, so a receipt is the customer’s only proof. For digital payments a receipt is still useful: it ties the transaction reference to the invoice it settles, which saves both sides reconciling later.

References that trace the money

The reference is what connects the receipt to your bank statement: the UPI transaction ID (often 12 digits), the cheque number and bank, or the transfer's UTR number. For cash, leave it empty; the receipt number is the reference.

Cash payments

Section 269ST of the Income-tax Act bars receiving ₹2 lakh or more in cash from one person in a day, for a single transaction, or for one event or occasion. Below that, a numbered, signed receipt is the record of a cash payment, for you and for the customer.

Part payments

When a customer pays in instalments, each receipt shows the invoice total, everything paid up to and including this payment, and the balance still due. Enter what was paid before this payment and the generator works out the rest.

Receipts and GST

A payment receipt is not a GST document: it records money received against an invoice. If you receive an advance for services you have not yet supplied, GST law asks for a receipt voucher with its own particulars (Rule 50), which this generator does not produce.

This page explains the rules in general terms. It is not tax advice; check anything specific to your business with your accountant.

Questions

No. The GST is on the invoice. A receipt only records that the invoice, or part of it, was paid.

Yes. Leave the invoice fields empty and the receipt stands on its own.

An invoice asks to be paid; a receipt confirms that you were. The invoice carries the GST, and the receipt refers to it.

Yes. Enter the invoice total and what was paid before this payment, and the receipt shows the total paid to date and the balance still due.

It is optional. Adding yours above 'Authorised signatory' makes the receipt look complete.

No. What you enter is sent to InvoizeFlow to make the PDF, and is not stored. Your draft stays in your browser until you clear it.

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Make your next payment receipt in InvoizeFlow

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